AUCTION 2008 – KICK-OFF MEETING

Thursday, October 4, 2007

I.          Auction Introduction:  

            Co-Chairs:       Stephanie Sandberg                and                   Karen Kay

                                    Emily, Rainbow                                              Marshall, 3^rd Grade

                                    Max, Kindergarten

                                    Benjamin, 3^rd Grade

                                    Zachary, 4^th Grade

II.        Theme/Venue:  (Website Premier) “An International Theme…Vegas Style!!!”

            Convenience of location, familiarity, fewer time constraints, relaxed atmosphere

            Campus transformed to an International Vegas wonderland

            New This Year:                          Online Silent Auction bidding 2-3 weeks before auction date.

                                                            Silent Auction will resume the night of auction.

                                                            Endowment on-line throughout year

            “What happens at the auction… stays at Seven Hills!”

            Attire:            International Theme to Vegas Flare!

III.       Some of Our Ideas:  We are open, and welcome, to any and all other ideas to help make

            this a successful and fun filled evening

-           Live Band – Philip Claypool and the Perfect Alibis (Sinatra)

-           International Themed Dinner/Dessert Buffets

-           Live Auction VIP Table

-           Faculty Entertainment

-           Classroom Themed Art Projects for Tenvold (Silent Auction) Decorations

-           More themed sign-up party packages

-           Wedding Chapel with onsite photographer, with printed pictures to take home that night

-           After live auction, Cigar Lounge

-           After live auction, Gaming Tables (Blackjack, Texas Holdem, Craps, ???)

-            Increase contributions of teacher packages

-           Grandparent Solicitation - $ towards ???

IV.       Wish List (link on website)

Please sign up and let us know where you would like to help this year.   We also request referrals of people with special talents that we will call. (Detail descriptions on website)

Advertising/Merchant Acquisitions:          Liz Mesenbring, ________, ________

Live Acquisitions Coordinator(s):             ______, ______

Wine Acquisitions Coordinator(s):           Kara DuNunzio, ______

Parent Acquisitions Coordinator:             ______

Catalog Design:                                    Andy Shafer

Classroom Coordinator:                         ______

Computer Entry Coordinator:                 Amy Skepner, _______

Decorations Coordinator(s):                   Dawn Smallwood, Kris Earle

Entertainment Coordinator(s):                ______, ______

Faculty Coordinator:                             Patricia Thomas

Guest Promoter:                                  ______

Inventory/ Catalog Coordinator(s):          Carol Shafer, Judy Kronick, ______

Live & Silent Set Up Coordinator(s):       ______, ______

Newsletter Coordinator:                        Audrey Kaune-Smith

Online Auction Coordinator:                  ______

Sign-Up Parties Coordinator:                 ______

Technical Coordinator:                         Joel King

Treasurer/Cashiering Coordinator:         Stephanie Sproul

Volunteer Coordinator(s):                      ______, ______

Web Master:                                       Linda Loza

Year In Review Video:                          Michael Sandberg

Committee Job Descriptions 2007-2008

Advertising/Merchant Acquisitions: Involves solicitation of merchants for items, sponsorship and advertising.

Live Acquisitions Coordinator(s):  Involves brainstorming new ideas for Live Auction items.  Asking parents to donate or sponsor.

Wine Acquisitions Coordinator(s):  Soliciting wineries for donations.

Parent Acquisitions Coordinator:  Asking parents to donate/underwrite items. 

Catalog Design:  Compile all information needed for the catalog. Design, lay-out and finalize for print.

Classroom Coordinator:  Work with Jean Sherlock to get the names of individual class coordinators to create Classroom items.

Computer Entry and Set Up: Enters all data in Maestrosoft for reports, catalog, and auction set up. Works directly with Inventory/Catalog Coordinator(s).

Decorations Coordinator(s):  Venue decorations, if needed, and dinner table decorations.  Design, create and lay-out.

Entertainment Coordinator(s):  Coordinate entertainment as needed (faculty/staff dance routine or volunteers in costume, etc…)

Faculty/Staff Coordinator:  This person coordinates donations from faculty and staff and reminds them to get their items in on time.

Guest Promoter:  Cheerleader of Auction!!!

Inventory/Catalog Coordinator(s):  Receives all donations for write up and tagging.  Coordinates final delivery of items.

Live & Silent Set Up Coordinator(s):  Coordinate volunteers the day of to set up tables and placement of items, and set up displays as needed.

Newsletter Coordinator:  Collects, compiles, and writes articles.  Goal is to produce a newsletter every other month or more.

Online Auction Coordinator:  Works directly with Web Master during the last 2 months of auction in collecting all bids made online.

Sign-Up Parties Coordinator:  Recruit parents to donate theme parties.

Technical Coordinator:  Responsible for helping Event Coordinator (Carolyn C.) make sure things are running smoothly throughout the evening.

Treasurer/Cashiering Coordinator:   Handles checks received for sponsorships, underwriting and advertisements.  Coordinates all transactions the night of auction

Volunteer Coordinator:  Recruits and coordinates all volunteers for the day/night of auction, including setup, take down and clean up.

Web Master: Designs website and updates information.  Creates online auction.

Year In Review Video:  Compile Year In Review video or some sort of focus on the children for the Endowment portion of the evening.

Future Auction Meeting Dates: